Payroll & HR Administration Specialist (m/f/d) - part time 20h/week

We are looking for a Payroll & HR Administration Specialist (m/f/d) to join our team in Vienna. In this role, you will be responsible for Austrian payroll processing, support in HR administration, and acting as a key point of contact for employees, external partners, and public authorities. You will also contribute to office-related tasks and collaborate on international payroll topics.
 
Responsibilities

• Prepare, process, and review monthly payroll for employees in Austria
• Prepare and submit annual payroll reports
• Communicate with public authorities and institutions (e.g. tax office, social security, labor authorities)
• Ensure compliance with Austrian labor law, tax regulations, and social security requirements
• Act as the main contact person for all EOR-related matters (monthly payroll, onboarding and offboarding)
• Support RWR (Red-White-Red) card applications and administration
• Support payroll and HR administration for UK, Spain, Italy, Finland, and the Philippines in collaboration with EORs and payroll providers
• Maintain accurate HR records and support employee lifecycle processes
• Contribute to additional HR projects and initiatives as needed
• Support general office administration tasks like ordering office supplies, travel organization for the team etc.

Requirements

• Advanced level English (the company language is English)
• Advanced level German
• Solid knowledge of Austrian labor law, tax law, and social security regulations
• Proven experience in payroll processing for Austria
• Interest or experience in international payroll and EOR environments
• Structured, detail-oriented, reliable, and discreet working style
• Excels in written and verbal communication
• Based in Vienna

 
Ideal Skills

• English C1+ 
• German native speaker 

What we offer
 
We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation or age. We respect that family always comes first and you will find us willing to accommodate your schedule. We care for our employees and for our customers.
 
We offer competitive compensation plus these benefits:
 

• Flexible working hours (Flexitime) and the freedom to regularly work from home
• Regular team events
• Mental health counseling, therapy sessions and tips from NiloHealth
• Home Office Setup Budget
• 24 & 31 December off
• 25 vacation days annually, plus local holidays
• Additional day off for your birthday

 
Following the guidelines of the Austrian collective bargaining agreement for IT, we offer a minimum annual gross salary of € 35,658 for a full-time position. In addition, the successful candidate’s experience and qualifications will be considered in determining the final salary.